Effective Types Of Communication In The Workplace

               In the office, communication is essential. To complete the task at hand, personnel must be able to communicate clearly with one another. However, a lot of people have trouble communicating, particularly in a professional situation. We'll talk about some of the best channels and forms of workplace communication in this blog post. Additionally, we'll offer advice on how to sharpen your communication abilities!

                   Being precise and succinct when speaking in the workplace is one of the most crucial things to keep in mind. Employees should refrain from employing jargon or technical phrases that not everyone might understand. Instead, they ought to concentrate on speaking in plain, understandable English. It's also critical to be conscious of your tone when speaking with coworkers. Avoid coming off as defensive or irate because doing so will just make things worse. Instead, make an effort to communicate with them while being composed and helpful.

 

Types Of Communication

               A lot of health and safety issues are brought on by inadequate communication. It is frequently a problem in the opposite direction or at the same level inside an organisation; it is not just a problem between management and the labour. It results from ambiguity or even unintentional message distortion.

In terms of health and safety, there are three primary types of communication: written, graphic, and oral:

• Verbal Communication
• Written Communication
• Graphic Communication

1. Verbal Communication

                The most typical form of communication is verbal. It is verbal or nonverbal communication. Only relatively simple pieces of information or instructions should be conveyed verbally. It is most frequently utilised in meetings or training sessions at work.

                 The use of verbal communication may lead to a number of issues. To prevent message confusion, the speaker must thoroughly prepare the speech. It is important to encourage the listener to express their comprehension of the communication. The failure to comprehend verbal instructions has resulted in several accidents. From the perspective of the recipient, there are a number of obstacles to understanding, including language and dialect, technical language and abbreviations, background noise and distractions, hearing issues, unclear messages, mental weaknesses, learning difficulties, and a lack of interest and focus.

2. Written Communication

                   From the brief memo to the comprehensive report, written communication can take many different forms. A memo should be written in plain, straightforward language, with only one clear message. The memo's contents should be accurately summarised in the title. Emails have mainly taken the role of memos in recent years because they are a speedier way to guarantee that everyone is aware of the message (however a recent survey suggests that many individuals are becoming overwhelmed by the volume of emails they receive!). Memos and emails have the benefit of leaving a trace of the message after it has been delivered. The drawback is that they could be unclear, challenging to comprehend, or even get lost in the system.

                The notice board is the most typical method of written communication in the workplace. A notice board needs to be strategically placed in the workplace and the notices need to be reviewed frequently to make sure they are current and pertinent. There are numerous drawbacks to using notice boards to advise staff members about health and safety, including:

                Language obstacles could exist, the material is mixed up with other information that is not related to health and safety, and there is no provision for feedback.

3. Graphic Communication

The use of images such as photos, DVDs, or drawings is known as graphic communication. It disseminates health and safety propaganda or information (such fire exits). Posters and DVDs are the two most popular health and safety propaganda mediums. Both can be used extremely successfully as teaching tools to keep students' attention and provide a clear point. Their biggest drawback is that, in the case of posters, they may become mostly unnoticed or fast become out of date.

Types Of Communication Barriers

Our ability to communicate with others effectively may be hindered by a variety of communication impediments. Among the most typical are:

Physical Obstacles: When we are trying to communicate with someone, there may be physical barriers that prohibit us from being able to physically see or hear them. Physical obstacles such as walls, distance, noise, and weather are examples.

Psychological Obstacles: 

              Psychological communication barriers are anything that prevents us from properly processing or comprehending the information we are receiving. Stress, fear, anxiety, and weariness are a few examples of psychological barriers.

Semantic Barriers: 

             Semantic communication barriers are those that make it difficult for us to fully comprehend the meaning of the words or symbols that are being used. Language obstacles, cultural differences, and jargon are a few examples of semantic barriers.

Technical Obstacles: 

             Technical obstacles to communication are those that prohibit us from using the technology we rely on to communicate successfully. Technical obstacles include things like dropped calls, weak signals, and malfunctioning equipment.

If you are feel free Contact Our HSE Advisor to get More info

Ms.Manimekalai  - HSE Adviser | Aim Vision Safety Training & Consulting

t: 044 42140492
m: 91 9047276591
e: training@aimvisionsafety.co.in

#286,First Floor,GST Road,
Chromepet, Chennai 600 044 (Above Vodafone Showroom)

www.aimvisionsafety.co.in
www.isoauditorcourse.in